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Students

Correct/change your legal name on your official McGill record

Your legal name is the one that will appear in official records, such as official transcripts and diplomas. To correct/change your legal name, go to Your Name and Gender on the Student Records website.

Add/change your preferred first name

You can add/change your "preferred first name" in Minerva under the Personal menu > Name Change.

Your preferred first name appears on your McGill ID card, in class lists, advising transcript, and as the displayed name in the following McGill systems:

• as Sender or Recipient when using your McGill email address
• when logged into various systems or your computer using your McGill Username
• when using myCourses, Office365 suite (e.g., Teams, Outlook)

Change the name (create an alias) for your McGill Email Address

You can change the first name portion of your McGill email address to better reflect your preferred first name by creating an email alias.

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Faculty and staff

Correct/change your legal name on your official McGill record in Workday

If your first name, last name, title, or date of birth is incorrect in your McGill records, or if you have changed your name or title and would like it changed in your official record, see How to Modify Names in Workday in the Human Resources Knowledge Base. For more information, contact Human Resources.

NOTE: Changes you make in Workday are NOT automatically synchronized with your display name, campus address, and telephone number on McGill systems.

Change your name or prefix

Fill out the Display name and prefix change form to make changes to how your name and prefix are displayed in the following systems:

• as Sender or Recipient when using your McGill email address
• in the Global Address List (Address Book)
• when logged into various systems or your computer using your McGill Username
• when using myCourses, Office365 suite (e.g., Teams, Outlook)

NOTE: To add the prefix Dr., you must first make this request to update the Prefix of your Legal Name in Workday.

Change the name (create an alias) for your McGill Email Address

You can change the first name portion of your McGill email address to better reflect your preferred first name by creating an email alias.

Add/change your listing in the online Staff Directory

Faculty and staff who are listed or wish to be listed in McGill's online Staff Directory can add, remove, or make changes to their entry by filling out the Staff Directory Revision form. Use this form to also make changes to your Business Phone and Location (campus address) as displayed in the Global Address List (GAL). 

Telephone Coordinators can submit the form on behalf of their staff, or staff can submit it themselves with the approval of their Telephone Coordinator.

On the request form, the Telephone Coordinator of the unit is selected. Once the form is submitted, it is emailed to the Telephone Coordinator, who reviews the information and then forwards it to the IT Service Desk for final processing.

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Dual status (staff/student)

Change your name or prefix

Change how your name or prefix is displayed in the following systems:

• as Sender or Recipient when using your McGill email address
• in the Global Address List (Address Book) (on your employee account)
• when logged into various systems or your computer using your McGill Username
• when using myCourses, Office365 suite (e.g., Teams, Outlook)

On your student account: Add/change your "preferred first name" from the Personal menu in Minerva. 

On your staff account: Fill out the Display name and prefix change form.

Change the name (create an alias) for your McGill Email Address

Note: If you already set up an email alias as a student, you do not have to set it up again for your staff email account. By creating an email alias, 

By creating an email alias, you can change the first name portion of your McGill email address to better reflect your preferred first name.

Correct/change your legal name on your official McGill record 

On your student account:

Your legal name is the one that will appear in official records, such as official transcripts and diplomas. To correct/change your legal name, go to Your Name and Gender on the Student Records website.

On your staff account:

If your first name, last name, title, or date of birth is incorrect in your McGill records, or if you have changed your name or title and would like it changed in your official record, see How to Modify Names in Workday in the Human Resources Knowledge Base. For more information, contact Human Resources.

NOTE: Changes you make in Workday are NOT automatically synchronized with your display name, campus address, and telephone number on McGill systems.

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FAQ

How do I change my McGill Username? 

Your assigned McGill Username is created based on your legal first and last name and possibly your middle name and suffixed digits if an account already exists with the same name.

Students: Follow the instructions on updating your legal name or gender marker on the Students Records website.

Faculty and staff: Contact Human Resources to get approval.

Once approved, the request will be submitted to IT Support. You will be contacted to arrange the timing of the change. This will also cause a disruption to your account for approximately one hour.

Note: When we change your McGill Username, your account is renamed – any existing emails will be retained, but your old email address will be lost, and emails sent to it will bounce back to the sender.  

How do I remove a prefix (e.g., Mr. or Ms.) from my name on McGill systems?

Go to the Display name and prefix change form, and under Prefix, select "No Prefix."

If I change my legal name, is my McGill Username automatically updated?

No. When you request to have your legal name changed on your official McGill record (students or faculty and staff), your McGill Username is not automatically changed.

You must request that your McGill Username match your legal name by contacting IT Support.

The change will affect how you log into McGill systems and, therefore, cause a disruption for approximately one hour.

Note: When we change your McGill Username, your account is renamed – any existing emails will be retained, but your old email address will be lost, and emails sent to it will bounce back to the sender.

I haven't changed my legal name, but I still want my email to show as a different "nickname" on my address.

You can create an email alias. 

I created an email alias, does this also change my display name on the McGill system?

No. Staff, fill out the Display name and prefix change form to create a preferred display name. Students make this change in Minerva under the Personal menu > Name Change.

The icon in my Microsoft 365 profile doesn’t show the correct initials

This is a known issue with how Microsoft automatically creates the default icon based on your display name.

You can change how your display name appears by filling out the Display name and prefix change form or by replacing the default icon with an image.

I changed my campus telephone number and address in Workday, will this also be changed in the Global Address List (GAL) in Outlook?

No. Any changes you make in Workday will not be populated to your display in the GAL. You have to make these changes using the Staff Directory Revision form.

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