Service overview
Audio, video, computer and projection equipment is available for loan.
Important: McGill's IT Services equipment loans will be reduced.
Starting August 18 2025, only a limited selection of equipment - laptops and wireless microphones - will remain available. More information.
Equipment loans by appointment only
Please contact us to make an appointment to pick-up your equipment. See the section How to request & access the service below.
Who can use it
McGill faculty, staff, and currently registered students can borrow or rent equipment for McGill related and non-commercial purposes.
How to request & access the service
Reserve the equipment at least two business days in advance using the online reservation request form. Requests are processed on a first-come, first-served basis.
For the Macdonald campus: a technician will reach out to you after receiving your request to book an appointment. Please, do not go to the Equipment loan office without an appointment as technicians are often on the go across campus.
Your McGill ID card is required. We reserve the right to limit the quantity of equipment you borrow.
Here is where you will pick-up the equipment:
Downtown campus - Equipment Loans
680 Sherbrooke West, Room 284 (second floor, turn right before the elevators)
Telephone: 514-398-8833
Hours: Monday to Friday, 9:00 am to 1:00 pm and 2:15 pm to 4:30 pm.
Macdonald campus - Equipment Loans
Pick-up your equipment (By appointment only): Laird Hall, Room LH-199A
Hours: Monday to Friday, 10:00 am to 12:00 pm (noon) and 2pm to 4pm.
If you prefer, you can also contact the IT Service Desk. Please specify which Audiovisual Equipment Loan location you are inquiring about.
Cost
Equipment is provided free of charge, however repair or replacement costs will be charged for damaged equipment or missing items. Late equipment returns will be recorded and repeated incidences will affect your ability to borrow equipment in the future.
Downtown Equipment
Equipment |
Reference Guide |
|---|---|
Audio | |
|
Microphone - wireless (for teaching - selected classrooms) | Shure QLX-D Wireless System |
Computer/laptop | |
| Windows based laptops - See Laptop Loans from AV (no charge for McGill academic and administrative use). | |
Macdonald Campus Equipment
Equipment |
Reference Guide |
|---|---|
Audio | |
| Microphone - wireless (for teaching - selected classrooms) | Shure QLX-D Wireless System |
Computer/laptop | |
| Windows based laptops - See Laptop Loans from AV (no charge for McGill academic and administrative use). | |
Availability
See hours and contact information in the Support section below.
Frequently asked questions
Can I borrow a laptop?
Laptops can be borrowed. Please consult our article on the subject.
What are the equipment loan conditions?
- All borrowers must be able to show proof of affiliation with the University. (i.e. valid McGill ID card, payroll stub, hospital ID, etc.)
- The University does not carry insurance on equipment, so clients are responsible for borrowed equipment.
- Fines are imposed for late return of equipment.
- IT Services reserves the right to limit the quantity of equipment loaned, and to limit services and loan times for equipment and facilities.
Best practices & policies
- Since requests are processed as received, it is highly recommended that you make a reservation in advance.
- Replacement/repair costs may be charged if rentals are returned in poor operating condition. There is a replacement charge for items that have been lost or not returned.
Training & documentation
Instructions on the operation of equipment can be provided when the equipment is picked up.
Support
Contact the Equipment loan service directly (see the How to request and access the service section above). You may also contact the IT Service Desk.