Service overview
Audio, video, computer and projection equipment is available for loan.
Equipment loans by appointment only
Please contact us to make an appointment for audiovisual equipment loans. See the section How to request & access the service below.
Who can use it
McGill faculty, staff, and currently registered students can borrow or rent equipment for McGill related and non-commercial purposes.
How to request & access the service
Reserve the equipment at least two business days in advance using the online reservation request form, or by calling. Requests are processed on a first-come, first-served basis.
For the MacDonald campus: a technician will reach out to you after receiving your request to book an appointment. Please, do not go to the Equipment loan office without an appointment as technicians are often on the go across campus.
Equipment can be borrowed without a reservation if it is available. Your McGill ID card is required. We reserve the right to limit the quantity of equipment you borrow.
Here is where you will pick-up the equipment:
Downtown campus - Equipment Loans
680 Sherbrooke West, Room 284 (second floor, turn right before the elevators)
Telephone: 514-398-8833
Hours: Monday to Friday, 9:00 am to 1:00 pm and 2:15 pm to 4:30 pm.
Macdonald campus - Equipment Loans
Pick-up your equipment (By appointment only): Laird Hall, Room LH-199A
Hours: Monday to Friday, 10:00 am to 12:00 pm (noon) and 2pm to 4pm.
Arrangements for equipment delivery can be made. Let us know in your reservation request.
If you prefer, you can also contact the IT Service Desk. Please specify which Audiovisual Equipment Loan location you are inquiring about.
Cost
Equipment is provided free of charge, however repair or replacement costs will be charged for damaged equipment or missing items. Late equipment returns will be recorded and repeated incidences will affect your ability to borrow equipment in the future.
Downtown Equipment
Equipment |
Reference Guide |
|---|---|
Audio | |
| Digital Audio Recorder (USB) | WS-500 |
|
Microphone - wireless (for teaching - selected classrooms) | Shure QLX-D Wireless System |
| P.A. System (portable, wireless mic, Bluetooth, 100 Watt) | PA System |
| Amplifier | Anchor AN-130 |
Cameras | |
| Camcorder Sony TRV-19 (mini DV) | DCRTRV19 |
| Camcorder Sony DCR-SR 100 (hard drive) | DCRSR100 |
| Camcorder Sony DCR-SR 220 (hard drive) | DCRSR220 |
| Camcorder Sony DCR-SR 260 (hard drive) | Sony Camcorder |
Tripod | |
|
Manfrotto (video head) standard screw mount. |
|
Computer/laptop | |
| Windows based laptops - See the article on Laptop Loans from AV (no charge for McGill academic and administrative use). | |
| HDMI to VGA Video Adapter Converter with Audio for laptops | StarTech HD2VGAA2 HDMI to VGA Video Adapter Converter |
| Apple Mini DisplayPort to VGA Adapter | |
| Thunderbolt and USB C to VGA and HDMI | |
| Visual Presenter | Visual Presenter |
Visual | |
| Data/Video Projector (XGA) | XU-74 XU-75 |
| Epson Data/Video Projector (WUXGA) | Epson Pro EX9220 |
|
Screen (4x4 / 6x6 / 8x8 foot) | |
Macdonald Campus Equipment
Equipment |
Reference Guide |
|---|---|
Audio | |
| Digital Audio Recorder (USB) | WS-100S |
| Microphone - wireless (for teaching - selected classrooms) | Shure QLX-D Wireless System |
| Microphones: M69, Shure pga58 (used with P.A. System and Amplifier, below) | |
| Microphone stands | N/A |
Speakers | |
| P.A. System (2JBL speakers [1300watts], only works with wired microphones) (Bluetooth) | JBL: IRX112BT 1300W speaker, Bluetooth Capable |
| (2x) Anchor speaker and microphone kit with stand (Wireless) | Anchor AN-130 |
| (2x) Small Samson speakers (Only work wired) (Bluetooth [for phone]) | |
Cameras | |
| Camcorder Sony HDR-XR160 | Camcorder |
| Camcorder Sony HDR-SR1 | Camcorder |
| Digital Photo Camera Canon A-2000 iS | Digital Photo Camera |
Tripod | |
|
Manfrotto (video head) standard screw mount. |
|
Computer/laptop | |
| Apple Mini Display Port To VGA (model A1307) | |
| HDMI to VGA Video Adapter Converter with Audio for laptops | StarTech HD2VGAA2 HDMI to VGA Video Adapter Converter |
| Visual Presenter | Visual Presenter |
| Windows based laptops - See Laptop Loans from AV | |
Visual | |
| Data/Video Projector (XGA) | |
| Screens (5x6 / 6x6 / 12 ft) | |
| Table/stand | |
Availability
See hours and contact information in the Support section below.
Frequently asked questions
- Can I borrow a laptop?
- What are the equipment loan conditions?
- All borrowers must be able to show proof of affiliation with the University. (i.e. valid McGill ID card, payroll stub, hospital ID, etc.)
- The University does not carry insurance on equipment, so clients are responsible for borrowed equipment.
- Fines are imposed for late return of equipment.
- IT Services reserves the right to limit the quantity of equipment loaned, and to limit services and loan times for equipment and facilities.
Best practices & policies
- Since requests are processed as received, it is highly recommended that you make a reservation in advance.
- Replacement/repair costs may be charged if rentals are returned in poor operating condition. There is a replacement charge for items that have been lost or not returned.
Training & documentation
Instructions on the operation of equipment can be provided when the equipment is picked up.
Support
Contact the Equipment loan service directly (see the How to request and access the service section above. You can also contact the IT Service Desk.