Service overview
NOTES:
Upon request, IT Services provides installation and modification services for audiovisual (AV) equipment in departmental conference rooms, private rooms, and other non-classroom spaces.
** Audiovisual equipment additions and upgrades in public classrooms must be initiated and approved by Teaching and Learning Services.**
If you are an instructor who wishes to request changes to the classroom assigned to you, please contact your TLSWG (Teaching and Learning Spaces Working Group) representative.
The Audiovisual Installation and Modification service:
- Provides consultation services for AV equipment purchases and installations in conference rooms and other non-classroom spaces on campus, including new buildings and facilities, for all projects paid for through a McGill FOAPAL. (A flat-rate fee of $300 will be charged for an Audiovisual consultation. Should the client wish to continue with a project after the consultation, the consultation fee will be deducted from the project total.)
- Determines and approves the types of audiovisual equipment installed permanently in University buildings.
- Tests new equipment to establish norms of usage, and to recommend IT solutions packages.
- In close collaboration with Procurement Services, IT Services reviews all proposed purchases of AV equipment (e.g., projectors, microphones, cameras, videoconferencing units, etc.) to make sure they meet the McGill standards.
Note: We recommend AV equipment (e.g., portable video data projectors, wireless microphones, projection screens etc.) that is compatible with McGill standards.
Who can use this service
All McGill administrative units, faculties, departments and research groups are entitled to use this service.
How to request & access the service
For initial inquiries:
- Submit the webform to request an audiovisual installation.
NOTE:
This webform is not to be used to request alterations to audiovisual equipment in public classrooms (i.e., rooms in which you have been assigned to teach). To request updates or additions to audiovisual equipment in public classrooms, contact your TLSWG representative.
Cost
A flat-rate fee of $300 will be charged for an Audiovisual consultation. Should the client wish to continue with a project after the consultation, the consultation fee will be deducted from the project total.
A detailed quote is prepared after a budget estimate has been made and capital funding is confirmed.
Ballpark estimates (quotes) for Canadian Foundation for Innovation (CFI) or other grant applications can be generated upon request, provided the application/requirements are in line with Audiovisual Services’ expertise.
Availability
This service is available Monday to Friday from 9:00 am - 5:00 pm
Frequently asked questions
- Will I get exactly the equipment I request?
We keep track of the latest equipment and technological solutions and sometimes will recommend equipment based on this expertise. - What do I need before meeting with us?
Consult with all the stakeholders to have a clear understanding of all the requirements and expectations. - Do I always have to pay for installing technologies in teaching spaces?
Not always. You can ask your faculty representative in your teaching space working group for funding. You can also contact Teaching and Learning Services at 514-398-6648 to find out how to request funding for teaching spaces. - Can I install any equipment in the classroom?
Any permanently installed equipment must be approved by us. The use of portable equipment is not regulated.
Best practices & policies
Consult with us for a detailed needs analysis to ensure that the result meets the needs and expectations of stakeholders.
Before meeting with us, consult with all the stakeholders to have a clear understanding of all the requirements and expectations.
Training & documentation
No training is provided or required.
Support
The webform is for requesting AV installations or modifications and not for support purposes. Consult Classroom AV Instructions for equipment information and instructions. Contact the IT Service Desk for support with existing equipment.