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Site Sponsor

Site Sponsors are typically the head of a unit e.g., Dean, Chair, Director, Senior Manager, or someone specially delegated to take on this role. It is recommended that sites have only one Site Sponsor.

They are authorized to request additions and/or changes to the list of Site Admins, Site Managers, and/or Site Editors to WMS sites that are under their purview. They may also request for a site to be created or deleted - these two things cannot be done without their express permission.

Site Sponsors are able to:

• Request changes by contacting the IT Service Desk (e.g., add/remove permissions, change a site's URL, make site live, decommission site, etc.).

The Site Sponsor has no permissions to edit or manage the website, and therefore no training is required. If a Site Sponsor would like to be able to view unpublished content on a site, they will need to request the Site Reviewer role.

It is essential that a site have a Site Sponsor to act as the decision maker for the site. When a Site Sponsor leaves a department, they should transfer the role (Site Administrators can also make this request).

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Site Administrator

In addition to having the same permissions as a Site Manager (see below), Site Administrators have access to additional specialized features that can significantly impact a site. It is recommended that sites only have one Site Administrator, but a maximum of two are allowed. It is their responsibility to oversee the content and structure in order to ensure the overall quality, "look & feel," and objectives of a site:

• Manage:
  
  • Taxonomies
  • Site Settings (including changing the header, footer, and other settings)
• Request changes via the IT Service Desk that cannot be done by Site Managers (e.g., add/remove permissions, change a site's URL, make site live, decommission site, etc.).

Required Training:

• Site Editing (WMS 300)
• Site Management (WMS 301)
• Writing for the web at McGill (WS 100)
• McGill's digital standards (WS-101)

In addition: completion of the User Access Guidelines Form is required.

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Site Manager

In addition to having the same permissions as a Site Editor (see below), the Site Manager is also able to:

• Create pages or delete existing pages.
• Place and move pages within the menu navigation structure.
• Revert to earlier page versions (Revisions).
• Create and position Blocks within the site.
• Create Webforms.
• Create Galleries.
• Manage files and images through the My Workbench > File List tab.
• Import Channels, create News and Events blocks, and add RSS feeds using the Feed Aggregator.
• Customize the Shortcuts bar.
• Monitor the site's health through the Dashboard.
• Add and edit footer menu links.

Required Training:

• Site Editing (WMS 300)
• Site Management (WMS 301)
• Writing for the web at McGill (WS 100)
• McGill's digital standards (WS-101)

In addition: completion of the User Access Guidelines Form is required.

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Site Editor

The Site Editor has the ability to:

• View/edit the content of existing pages and text for the page areas they have access to. Some basic knowledge of HTML is recommended, although not necessary.
• Add files such as images, text documents, PDFs, and videos to web pages.
• Add links to other internal or external sites.
• Page versions (Revisions): View earlier versions. Note: Only Site Managers can revert the page to an earlier version.

Required Training:

• Site Editing (WMS 300)
• Writing for the web at McGill (WS 100)
• McGill's digital standards (WS-101)

In addition: completion of the User Access Guidelines Form is required.

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Site Reviewer (view-only)

A Site Reviewer has access to view pages and other site content that is "unpublished" (not visible to the general public). A user with these rights cannot make any changes to the content.

Usually, this level is used by supervisory personnel for review of site content prior to publishing.

No training is required for this role.

 

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Channels Event and News Editors

People with the Channels News Editor or Channels Event Editor roles have the ability to:

• Create, edit, and publish Events and/or News items.
• Upload files such as images, text documents, PDFs, and videos for use in Events and/or News items.

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