Service overview
The McGill Web Management System (WMS) is McGill University’s primary centrally-supported web publishing platform: a content management system that provides a user-friendly, feature-rich, method of building and maintaining web pages. This service includes page layout and design consultation, as well as training and support for Site Editors, Site Managers, and Site Administrators.
Benefits of the WMS include:
- Consistent design theming that respects McGill's brand across all McGill sites while still allowing individual site owners to customize their websites.
- Page layout and design that complies with accessibility and usability standards.
- A modular and expandable open-source platform that can be upgraded and enhanced to meet the evolving needs of McGill publishers.
- Easy and powerful editing tools, including a WYSIWYG editor for most content.
- Highly secure and reliable web hosting infrastructure that is centrally-managed so publishers don’t have to backup data, or upgrade either hardware or software.
- Reduced costs associated with maintaining a website.
Who can use this service
Representatives of official McGill administrative units, faculties, and departments, as well as research groups and other unit/department-sponsored groups can request access to edit and manage sites within the McGill WMS.
See Roles and permissions for the McGill Web Management System for details on the different types of permissions that users with McGill credentials can request.
How to request & access
Request a new site on the WMS:
To develop a new site, fill out the request: New WMS site
Permissions to view, edit, or manage
Site Editor and Site Manager access:
All Site Editors and Site Managers must be trained on the WMS, even if they have prior experience managing websites. Courses include training on technical and content-related issues, as well as best practices and ongoing responsibilities for web publishers. See the Training & documentation section below for details.
After training, Site Administrators, Managers and Editors must also complete the Web Services User Access Guidelines form.
View-only/ Reviewer access:
No training is required for the view-only role. To request view-only access to a site, the current Site Administrator or Site Sponsor must fill out the permissions request: WMS website permissions
Requesting permission for an existing WMS site:
The Site Administrator, Director, or Manager of the unit (e.g., Site Sponsor) may fill out the request form: WMS website permissions. The person needing access must have received the proper training. Be sure to specify the URL of the site and the permissions required, as well as the McGill credentials of the person who needs access.
Sign in to edit or manage a site
Once you have taken the required training and obtained your site permissions, you may sign into your website on the WMS, with your McGill username and password.
Cost
There is no cost associated with the use of the McGill Web Management System.
Any costs associated with writing, photography, video, illustrations, and other content are the responsibility of the client unit.
Availability
This service is available 24 X 7 except during scheduled and unscheduled maintenance. Check the home page of the IT Support site for announcements regarding interruptions.
A list of supported web browsers is available.
Frequently Asked Questions
I'd like to use a different colour scheme than the default one. Is this allowed?
No. The branding and colour scheme are defined by McGill University’s central Communications and External Relations (CER) and applied consistently to the all WMS themes. The branding elements are subject to regular review and modification.
How wide are the pages in the McGill Web Management System?
The current WMS template uses a page width of 960 pixels.
How can I develop a custom application in the WMS?
All functionality within the WMS is developed by McGill ITS to meet the needs of the entire web publishing community. The WMS does not support custom applications, rather new features and functionality are developed only if they can be used across all WMS websites.
Best practices & policies
- See the Web Services website.
- Accessible content is the responsibility of the Site Administrators and sponsors and must conform to McGill’s guidelines as well as Quebec government regulations and law.
- Basic HTML markup in the WMS.
- Make sure to periodically review the site's content to keep it up-to-date and remove any obsolete information.
- If you are migrating your site to the Web Management System, take the opportunity to conduct a thorough content review.
Training & documentation
Site Editors must complete these training courses:
- WMS 300 Site Editing
- Writing for the web at McGill (WMS 100), and
- McGill's digital standards (WMS 101).
Site Administrators and Managers must complete these training courses:
- WMS 300 Site Editing
- WMS 301 Site Management
- Writing for the web at McGill (WMS 100), and
- McGill's digital standards (WMS 101).
After training, Site Administrators, Managers and Editors must also complete the Web Services User Access Guidelines form.
Index of documentation for the McGill Web Management System: a collection of all documentation and instructions on web publishing for Site Editors and Site Managers.
Support
WMS issues and help:
- Known issues in the Web Management System
- Ask a question or report an issue with the WMS
- Site Administrators, Managers, and Editors can schedule a Web Services Q&A chat session to get hands-on assistance with their websites.
New site requests:
Permissions requests:
To report system unavailability, contact the IT Service Desk.