How to register/cancel

Note: Banner Introduction (GEN 300) is a prerequisite for most Banner courses.

Select a course below and click on the To register link. After logging into Minerva, you will be taken to the Training Request form. Follow the instructions on screen to register for a course.

If you have trouble registering, submit the IT Services system training registration (Special request) form.

NOTE: If you are unable to attend the workshop you have registered for, please cancel your registration so that someone else may attend.

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Instructor-led courses

Undergraduate Admissions Decisions (SIS 384)

Target Audience: Intended for undergraduate admission officers and central admissions office/unit staff.
Prerequisites: None
Duration: 2 hours
Course format: Workshop

Course material: SIS-384.pdf (View this material online at any time, you may need to log in using your McGill Username and McGill Password. For convenience, you may print it and bring it to the course.)

Description:
This course covers all the forms and processes for entering undergraduate admissions decisions. This includes assigning the decision, updating all the associated forms, and how to access and generate automatic decision letters. 

In this course, you will be presented with the following material:

• Admissions Decision Process
• Minerva Application Search Form
• Minerva admissions reports
• Review the Application, update the checklist and the attributes in SAAADMS and SAAACKL
• Review the admit school, supplemental information and letter postscripts in SOASUPL
• GPA Information in SOAGPAT
• Enter the decision in SAADCRV
• Update the Field of Study
• Enter ratings in SAARRAT
• View the Student's Correspondence history in SUAMAIL
• Access the Decision Letter report in Minerva

Banner forms covered:

• SAAADMS - Admission Application Form
• SOASUPL - Application Supplemental Information
• SOAGPAT - Applicant GPA Types
• SAADCRV - Admissions Decision
• SAARRAT - Admissions rating form
• SAAACKL - Admission Checklist
• SUAMAIL - Student Mail

To view the schedule: Banner SIS Training Schedule

To register: Banner Training Registration

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Degree Evaluation and Graduation (SIS 321)

Target Audience: Intended for Central Student Affairs Staff (in the Faculties and Enrolment Services).
Prerequisites: Banner Introduction (GEN 300); Grades, GPA and Academic Standing (OLC - SIS 305)
Duration: 2 hours
Course material: SIS-321.pdf (View this material online at any time, you may need to log in using your McGill Username and McGill Password. For convenience, you may print it and bring it to the course.)

Description:
As students complete their program requirements and apply for graduation, Student Affairs staff need to review the courses they have taken and approve their request in order for them to appear on the convocation list. The degree evaluation report is a tool that is often used by advisors to help students choose courses according to their program requirements. Additionally, it provides a means for Student Affairs staff to evaluate whether a student has successfully completed their program requirements for graduation. This course will introduce the degree record in Banner and the degree evaluation report in Minerva, as well as go over the approval process and the process of adding awards and honors to graduating students.

In this course, you will be presented with the following material:

• Minerva Graduation Application for Students
• Accessing the Graduation List by Faculty
• Minerva Graduation Approval for participating Departments and Faculties
• Interpreting the Degree Evaluation Report
• Verifying and updating the degree record in Banner
• Relationship of degree record to student records
• Adding graduation honors and awards to a graduating student

To view the schedule: Banner SIS Training Schedule

To register: Banner Training Registration

 

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Timetabler DCU Training for Class Scheduling Administrators (SIS 397)

Target Audience: Class Scheduling Administrators
Prerequisites: Catalog & Schedule Updating (OLC – SIS 393)
Duration: 2.5 hours
Course format: In-class (offered in collaboration with Enrolment Services)
Course material: SIS397.pdf  (View this material online at any time, you may need to log in using your McGill Username and McGill Password.)

Description:

This course is offered every Fall. The schedule and time offerings are coordinated with Enrolment Services. This course introduces staff with class scheduling responsibilities within their academic unit to the Timetabler Data Collection Utility (DCU). Timetabler is the central class scheduling software at McGill University. The DCU is a web-based module that interfaces with Timetabler that eases the collection of departmental scheduling information and ensures that departmental users are submitting information in a common and consistent format.

The following items are covered in this session:

• New Rollover process
• Traditional Rollover
• What is Timetabler DCU?
• New paperless process
• Banner roll: Before & After
• New Terms & Tips
• Demonstrations
• Hands-on Practice

Related Banner forms – covered in SIS 393:

• SSASECT – Course Section Information
• SSARRES – Department & Field of Study tab
• SSADETL – Schedule Detail (Section Links and Corequisites)
• SSASECT – Section Enr. Info. – Reserved Seats
• SSASECT – Meeting Times & Instructor - Meeting Dates & Session Instructor(s)

Additional Resources:

• DCU Training Videos (Enrolment Services site)

To view the schedule: Banner SIS Training Schedule

To register: Banner Training Registration

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Student Data Warehouse Reporting - Crystal Reports (SIS 317)

Target Audience: Intended for anyone who needs to generate reports that are not available in the Minerva environment.
Prerequisites: Getting Started with Crystal Reports (OFT 700), attendee must have access to the Student Data Warehouse
Duration: 2.5 hours
Course material: SIS-317.pdf (View this material online at any time, you may need to log in using your McGill Username and McGill Password. For convenience, you may print it and bring it to the course.)

Description:
This course will introduce the use of Crystal reports to access the Student Data Warehouse and produce reports.

• Student reports in Minerva
• The Banner Data Warehouse
• The DWH views and Access
• Privileges and Authorizations
• Special fields in SIS DWH
• Selecting, Sorting and Grouping records
• Generating and formatting reports

To view the schedule: Banner SIS Training Schedule

To register: Banner Training Registration

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Online Learning Courses (OLC)

Updating Student Accounts (OLC - SIS 301)

Target Audience: Intended for student account staff and departmental staff required to enter charges on Student Accounts.
Prerequisites: Banner Introduction (GEN 300); Viewing Student Accounts (OLC -SIS 394)
Duration: At your own pace - Requires approximately 2 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
This online course covers the necessary concepts required to update a student's account. In this course, you will be shown how to enter charges and correct errors on a student's account. You will also be shown how to review your transactions at the end of the day and close your cashiering session.

Banner forms covered:

• TSADETC - Detail Code Control Form
• TSADETL - Student Account Detail
• SOAHOLD - Hold Information
• TSAAREV - Account Detail Review Form
• TSACONT - Contract Authorization
• TSAEXPT - Exemption Authorization

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Updating Undergraduate Admissions (OLC - SIS 302)

Target Audience: Intended for staff who update undergraduate admissions information.
Prerequisites: Banner Introduction (GEN 300); Introduction to Undergraduate Admissions (OLC -SIS 379)
Duration: At your own pace - Requires approximately 1.5 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses. Note that there is no audio for this course.

In this course, you will be presented with the following material:

• Make a primary curriculum change in a current application.
• Change a primary curriculum to a concurrent program.
• Make a change to a Major in a current application.
• Make an attached concentration change to a current application.
• Duplicate an application to a future term (deferrals).
• Create a new application for the same term.

Banner forms covered:

• SAAADMS
• SOASUPL
• SAADCRV
• SAAMAPP

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Grades, GPA and Academic Standing (OLC - SIS 305)

Target Audience: Intended for central student affairs staff, such as Faculty offices and central units, responsible for approving course grades, and making grade and standing changes in Academic History.
Prerequisites: Banner Introduction (GEN 300); Registration and Student Records (OLC -SIS 388)
Duration: At your own pace - Requires approximately 1.5 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
This online course covers entering and approving grades, updating grades and adding repeat indicators in academic history, entering supplemental grades, viewing GPA information and Academic Standing in Banner.

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Introduction to Undergraduate Admissions (OLC - SIS 379) 

Target Audience: Intended for Program Secretaries/Coordinators, Enrolment Services and Faculty Admissions staff who handle undergraduate admissions.
Prerequisites: Banner Introduction (GEN 300)
Duration: At your own pace - Requires approximately 2 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Online Course Registration in Minerva

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
When undergraduate applicants submit an application to McGill, all the submitted information will be uploaded to Banner. This course covers the undergraduate admission process from both the student and the staff perspective, viewing the admissions data and supporting documents, and updating the application checklist and school information.

In this course, you will be presented with the following material:

• The Admission Flowchart
• Undergraduate Admissions Application Process
• Other admissions data in Minerva
• Minerva Admission Reports
• Viewing Undergraduate Admissions information in Banner
• Updating the application checklist (SAAACKL)
• Viewing related admissions documentation  

Banner forms covered:

• SAAADMS
• SAAACKL
• SOASUPL
• SAAQUAN
• SOAHSCH
• SZAHSAI
• SOAPCOL
• SOISBGI
• SOATEST
• SOAGPAT

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Transfer Credits (OLC - SIS 381)

Target Audience: Intended for Central Student Affairs Staff (in the Faculties and Enrolment Services).
Prerequisites: Banner Introduction (GEN 300); Grades, GPA and Academic Standing (OLC - SIS 305)
Duration: At your own pace - Requires approximately 2 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
When a student takes a course at another institution ─ either before being admitted to a program, or during the course of their studies ─ if eligible, these courses can be applied to the student's program. The student may receive credits for the course, or an exemption with no added credits. These are added as transfer credits or exemptions on a student’s record. This course, delivered online, covers transfer credit concepts, as well as how to interpret, delete or apply transfer credits to a student’s record.

In this online course, you will be presented with the following material:

• What are Transfer Credits and Exemptions
• Entering transfer credits at the time of admission
• Entering transfer credits post admission
• Entering exemptions
• Looking up Institution codes
• Interpreting transfer credit information on the Advising Transcript
• Entering term comments on the Advising Transcript

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Course Permits (OLC - SIS 387)

Target Audience: Intended for staff who will be using Banner to provide permits to students.
Prerequisites: Banner Introduction (GEN 300)
Duration: At your own pace - should take approximately 2 hours to complete
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description: This online course covers how to assign registration permits that override restrictions, consequently allowing the student to register on the web (Types of permits include Instructor Approval, Placement Test Required, Advisor Approval, Departmental Approval, Seating Capacity restrictions and restrictions related to Program, College, Level, Class, Major, Pre-requisites and Co-requisites)

Banner forms covered:

• SFASRPO - Student Registration Permit-Override

 

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Registration and Student Records (OLC - SIS 388)

Target Audience: Intended for administrative staff who assist in registration.
Prerequisites: Banner Introduction (GEN 300)
Duration: At your own pace - should take approximately 3 hours to complete
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
This online course provides an overview of student program and registration information as it is displayed in Banner as well as on the Advising transcript.

In this online course, you will be presented with the following material:

• Querying student program information (curricula) in Banner and Minerva
• An overview of student registration
• Querying student registration information in Banner
• Querying waitlist information
• Querying class lists in Banner, and extracting the data to Excel
• Accessing student registration transaction information
• Assigning a course permit
• Accessing the Course Permit report in Minerva

Banner forms covered:

• SGASTDN - General Student
• SGASADD - Additional Student Information
• SOAHOLD - Hold Information
• SFASTCA - Student Course Registration Audit
• SFAREGQ - Registration Query
• SFAREGS - Student Course Registration
• SFASLST - Class Roster
• SFASRPO - Student Registration Permit-Override
• SZRFPERO- Course Permit-Override Web Report

 

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Updating Student Records (OLC - SIS 389)

Target Audience: Intended only for those staff responsible for making changes to a student's registration and academic record.
Prerequisites: Banner Introduction (GEN 300); Registration and Student Records (OLC - SIS 388)
Duration: At your own pace - Requires approximately 1.5 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
This online course covers updating a student's curriculum, registering a student in Banner (including Block Registration), updating student registration in Banner, policies and procedures related to Terms Away, Exchange, Leave of Absence, IUT Status, and repeated courses.

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Catalog & Schedule Updating (OLC - SIS 393)

Target Audience: Intended for faculty and departmental staff responsible for scheduling course sections.
Prerequisites: Banner Introduction (GEN 300)
Duration: At your own pace - should take approximately 3 hours to complete
Course format: Online training (headphones or speakers required for audio)

To register: Go to Online Course Registration in Minerva

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
This online course provides an overview of catalog and schedule information, viewable in Banner and on Minerva. It outlines the procedures and most policies related to scheduling course sections. Class scheduling generally means determining the number of sections or instances of each course being offered in a given term and creating or updating sections to meet the registration requirements. Tasks include specifying section enrollment, designating meeting times and locations assigning instructors and specifying any additional registration criteria.

In this online course, you will be presented with the following material:

• Catalog and schedule general concepts
• Important periods of the year and individual’s responsibilities toward the catalog and schedule maintenance
• Verifying the course catalog in Minerva and in Banner (SCACRSE)
• Verifying the schedule in Minerva and in Banner (SSASECT)
• Explaining and distinguishing courses from course sections
• Overview and walk through of a course section including all the blocks of SSASECT
• Introduction to the SSASECT How-to document
• Distinguishing section types and the various relationships existing between them
• Query and identify sections, their status and inter-relationships, and preparedness for registration
• Rolled sections: Explain the purpose and process of rolling sections for each term
• Updating Sections: How to update rolled course sections. Policy and procedures for various section types, section info and dates
• Non routine or standard tasks: section level restrictions; use of course overrides for cross listed course sections; adding section comments/remarks; querying rooms; querying available instructors, etc.
• Creation of a course section: identify and populate all fields required to generate a complete section
• Using Minerva reports

Banner forms covered:

• SCACRSE
• SCADETL
• SCARRES
• SCAPREQ
• SSASECT
• SSASECQ
• SSADETL
• SSAPREQ
• SSATEXT
• SSARRES
• SSAXLSQ
• SSAMATX
• SIAASGQ

Minerva forms:

• SZRCCRIN
• SZRSOVUN
• SZRSLINK

 

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Viewing Student Accounts (OLC - SIS 394)

Target Audience: new Accounts Receivable staff and any staff member required to answer questions about student accounts.
Prerequisites: Banner Introduction (GEN 300)
Duration: At your own pace - Requires approximately 2 hours to complete.
Course format: Online training (headphones or speakers required for audio)

To register: Go to Minerva Online Course Registration

Course material: All course materials are accessible online after registration. Users keep access rights to course materials in myCourses.

Description:
This online course explains the concepts of charges and payments related to the student accounts as well as the Student Account Summary, Account Summary by term and e-billing tools on Minerva for both the students and McGill staff. 

The course also covers student accounts in Banner including: 

• How to view and understand the student fees and payments, the detail codes, the taxes, the refunds.
• How to view and understand the student contracts and the exemptions.
• How to view and understand the deposits, the deferrals, the memos and the account balances.
• How to view and understand the student holds and past-due accounts.

Banner forms covered:

• TSAACCT
• TSAAREV
• TSACONT
• TSADETC
• TSADETL
• TSAEXPT
• SFAREGF
• SOAHOLD