Who should use a uPrint shared account?

Departments and faculties should use a uPrint shared account and a uPrint card to give the following users access to uPrint:

• Students with jobs and no staff McGill Username. i.e., no McGill Username ending in @mcgill.ca
• Casuals paid through timesheets
• Staff with an active McGill Username but no active appointment in Workday (e.g., course lecturers between appointments)
• Affiliates with McGill ID numbers but no active role in Banner (i.e., former staff or students at McGill)
• Requested affiliates
• Visiting professors and researchers

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Requesting a uPrint shared account

Follow the procedure for how to Submit a request for a uPrint shared account.

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Requesting a uPrint card to work with a uPrint shared account

Follow the procedure for how to Submit a request for a new uPrint card charged to a FOAPAL.

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Assigning FOAPALs to a uPrint shared account, linking a uPrint card, and waiving its password

Only a Key Financial Contact or a uPrint Administrator can assign FOAPALs to a uPrint shared account. They must link a uPrint card to the account and link the password on the card. To do so, go to the form at Minerva > Finance Tab > uPrint - Campus Printing Menu > Assign FOAPALs to a uPrint Shared Account.

For more information, see uPrint Administrators on the Financial Services website.

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Using a uPrint shared account to copy/scan/print at a uPrint device

If you are printing:	Use this printer:	Drivers:
While logged in to the McGill network using your personal credentials	uPrint Mono [Popup] uPrint Colour [Popup]	Drivers are pre-installed.
While logged in to the McGill network using a student, guest, or other account	uPrint Mono [Popup] uPrint Colour [Popup]	If this is not a McGill computer, you must install the print drivers.
From a personal laptop/computer	uPrint Mono uPrint Colour [Popup]	You must install the print drivers.

Note: For the uPrint popup, you will need to enter the uPrint shared account username (something.dept@mcgill.ca) 

Logging in to a uPrint device using a uPrint shared account

Swipe the uPrint card associated with the account against the uPrint sticker on the top left side of the machine.

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Best practices

If you typically have several casual students/visitors/staff each semester, you can have several uPrint shared accounts and uPrint cards to reuse as needed. You must use a uPrint Card for each uPrint shared account, and the password must be waived on the card. You cannot have more than one uPrint card per account.

It is the department's responsibility to keep track of who has access to a uPrint shared account and the uPrint card associated with the account. As charges can only be tracked by account, we strongly recommend that only one person use the uPrint card associated with the uPrint Shared Account at any given time. If you decide to share one uPrint card among several people, be aware that this will enable any of its users to print other people's jobs.