OVERVIEW
Target audience:
Casual employees without a McGill staff username, students working at McGill, external service providers, and units who employ these individuals
This article describes how to use uPrint Shared Accounts for copying, printing, and scanning.
A uPrint Shared Account should be used with uPrint when there is no other way to associate a FOAPAL (for billing purposes) with a user that does not have a McGill staff userrname. If the person has an existing McGill username, they can use it to log into a computer; however, they will need to use a uPrint Shared Account username and a uPrint card to access a uPrint device and bill a FOAPAL.
In this article:
- Who should use a uPrint shared account?
- Requesting a uPrint shared account
- Requesting a uPrint card to work with a uPrint shared account
- Assigning FOAPALs to a uPrint shared account, linking a uPrint card, and waiving its password
- Use an account to copy/scan / print at a uPrint device
- Logging in to a uPrint device using a uPrint shared account
- Best practices
Who should use a uPrint shared account?
Departments and faculties should use a uPrint shared account and a uPrint card to give the following users access to uPrint:
- Students with jobs and no staff McGill Username. i.e., no McGill Username ending in @mcgill.ca
- Casuals paid through timesheets
- Staff with an active McGill Username but no active appointment in Workday (e.g., course lecturers between appointments)
- Affiliates with McGill ID numbers but no active role in Banner (i.e., former staff or students at McGill)
- Requested affiliates
- Visiting professors and researchers
IMPORTANT NOTE:
To access a uPrint device with a uPrint Shared Account, the account must be linked to a uPrint card, and the password on the card must be waived. The only method to access a uPrint device while using a uPrint Shared Account is to swipe the uPrint card with the password waived at the machine.
Requesting a uPrint shared account
Submit a request for a uPrint shared account
Requesting a uPrint card to work with a uPrint shared account
Submit a request for a new uPrint card charged to a FOAPAL.
Assigning FOAPALs to a uPrint shared account, linking a uPrint card, and waiving its password
Only a Key Financial Contact or a uPrint Administrator can assign FOAPALs to a uPrint shared account. They must link a uPrint card to the account and link the password on the card. To do so, go to the form at Minerva > Finance Tab > uPrint - Campus Printing Menu > Assign FOAPALs to a uPrint Shared Account.
For more information, see uPrint Administrators on the Financial Services website.
Using a uPrint shared account to copy/scan/print at a uPrint device
| If you are printing: | Use this printer: | Drivers: |
|---|---|---|
| While logged in to the McGill network using your personal credentials |
uPrint Mono [Popup] | Drivers are pre-installed. |
| While logged in to the McGill network using a student, guest, or other account |
uPrint Mono [Popup] | If this is not a McGill computer, the user must install the print drivers. |
| From a personal laptop/computer |
uPrint Mono | You must install the print drivers. |
Note: For the uPrint popup, you will need to enter the uPrint shared account username (something.dept@mcgill.ca)
Logging in to a uPrint device using a uPrint shared account
Swipe the uPrint card associated with the account against the uPrint sticker on the top left side of the machine.
Best practices
If you typically have several casual students/visitors/staff each semester, you can have several uPrint shared accounts and uPrint cards to reuse as needed. You must use a uPrint Card for each uPrint shared account, and the password must be waived on the card. You cannot have more than one uPrint card per account.
It is the department's responsibility to keep track of who has access to a uPrint shared account and the uPrint card associated with the account. As charges can only be tracked by account, we strongly recommend that only one person use the uPrint card associated with the uPrint Shared Account at any given time. If you decide to share one uPrint card among several people, be aware that this will enable any of its users to print other people's jobs.
ADDITIONAL REFERENCES:
- About: uPrint (campus printing) service description
- About: Non-personal accounts service description