Steps for the Outlook desktop application

Screenshots were taken in Outlook 2016 on Windows 10, but steps are similar for other versions of Outlook.

1. In Outlook, click the File menu. The Account Information page should be displayed; if not, click the Info tab.
   
   
2. Click Automatic Replies (out of office).

   

3. In the Automatic Replies dialog box, select the Send automatic replies option.
   
   
4. If you want to specify a set time and date range, select the Only send during this time range check box; then set the Start time and End time.

   

5. In the Inside my organization tab, type the message that you want to send to anyone with a McGill Exchange email account (accounts ending in @mcgill.ca and @mail.mcgill.ca).  
   
   
6. By default, the automatic reply for external emails (emails that do not come from a McGill Exchange email account) is turned OFF. This is to prevent a reply being sent to spam and other unwanted emails. If you want to enable it, click the Outside my organization tab, select the Auto-reply to people outside my organization check box, and select who should receive the message.
   
   
7. Type the message that you want to send to external email senders.

   

8. Click OK.
   
   
9. Automatic Replies is now turned on.
   
   To turn it off, press the Turn Off button on the File tab.

   

   Alternatively, when you open your Outlook you will see a message at top of the screen letting you know that you that Automatic Replies are being sent. Click the Turn Off button to end Automatic Replies.

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Steps for Outlook on the web

Using Outlook on the web, you can set up your Out of Office replies from any computer/device connected to the Internet.

1. Sign into the Outlook on the web with your McGill Username (email address) and McGill Password.
   
   
2. Follow the steps outlined in this article on the Microsoft support site:  Send automatic (out of office) replies in Outlook on the web