Exporting grades to Minerva from myCourses


OVERVIEW

Target audience: Primary Instructor 

If you are using the Grades tool in myCourses, you can export your students' Final Grades directly to Minerva using the Export to Minerva option. In order to do so, you must first associate a compatible Grade Scheme with your Final Adjusted Grade item and then transfer your calculated grades into the Final Adjusted Grade column to ensure a successful export.

Watch the video: Exporting Grades to Minerva (Desktop)

IMPORTANT NOTES:

  • J and K grades must be entered directly in Minerva
  • You can only export grades from myCourses to Minerva before the final grade submission deadline, set by the department.

Exporting grades to Minerva requires these three steps:

  1. Setting your final grade scheme
  2. Transferring your students' final grades
  3. Exporting grades to Minerva

Step 1: Setting your final grade scheme

Because Minerva requires a specific format for final grades, you must apply a grade scheme to the Final Adjusted Grade column in your course. The Final Grade - Numeric - 100 to 0 scheme will remove the percentage symbol and decimals from final grades. The Final Grade - Letter schemes will convert numeric grades to an official McGill letter grade scheme.

  1. On the Enter Grades page, click the arrow beside Final Adjusted Grade and select Edit.

    Edit Grade

  2. From the Grade Scheme drop-down list, select one of the following schemes:
    • Final Grade - Numeric - 100 to 0
    • Final Grade - Letter (Undergrad) - A to F
    • Final Grade - Letter (Graduate) - A to F

    edit final adjusted grade scheme

  3. Click Save and Close.

Step 2: Transferring your students' final grades

After associating a grade scheme, you must transfer the automatically calculated final grades into the Final Adjusted Grade column. This will convert the grades into a format that is compatible with Minerva.

  1. On the Enter Grades page, click the arrow beside Final Adjusted Grades and select Enter Grades.

    Enter Grades

    This will take you to the Final Grades page.

    final grades page

  2. Click the arrow beside the word Final Grades at the top of the page and select Transfer All to copy the Final Calculated Grades into the Final Adjusted Grade column.

    copy all grades

    Note: If you want to adjust any final grades, enter a new grade in the first (numerator) column under Final Adjusted Grade.

  3. Click Save at the bottom of the page.

Step 3: Exporting grades to Minerva

After associating a scheme with the Final Adjusted Grade item and transferring all students' final grades into it, you can export all grades to Minerva.

  1. On the Enter Grades page, click Export to Minerva.
    info

    IMPORTANT:

    If you see an error message that says “Grades cannot be exported for this course...”, do the following:


    1. On the main Grades page, click Settings in the top right corner of the page.
    2. Click the Org Unit Display Options tab.
    3. Select the checkbox beside Grade scheme symbol.
    4. Click Save and return to the Export to Minerva page.
  2. Verify the grades for all students.
  3. Click the Export All Grades button at the bottom of the page. Note: This button submits all Final Adjusted Grades for all students in the course, unless the course is crosslisted, in which case it only exports the currently selected section.

    Export grades to Minerva

  4. Wait until all steps are complete and the progress indicators stop spinning.

    Exporing - please wait

  5. Click Continue.

  6. (Crosslisted courses only) Select the next Section and repeat the steps above.

 

references

ADDITIONAL REFERENCES: