McGill Profiles in the WMS


OVERVIEW

Target audience: Site Administrators, Site Managers

McGill Profiles in the Web Management System (WMS) is used for managing biographical information about faculty, staff, and students.

In this article:

What is McGill Profiles

McGill Profiles is a feature of the WMS that allows you to display information about people in a consistent way throughout your website both as individual profile pages and in a directory format. You can choose the level of detail you want to provide; for example, you can display basic contact information, or include details such as title, education, area of expertise and interests.

Activating McGill Profiles on your site

info

IMPORTANT:

The URL https://www.mcgill.ca/SITENAME/people (where SITENAME is the name of the website) is currently reserved for the McGill Profiles List.

If you have an existing page with that URL, you should either:

  • Delete the page
  • Rename the page*
  • Change the URL alias*

Otherwise the Profiles List and its associated features will not be available.

Find more about Profiles List below.

* Renaming or changing the alias of a page will automatically create a redirect. Once this is done, you must follow up by submitting a request to the IT Service Desk asking for the Web Services Group to delete the redirect. This will permanently change the URL of your page so that the /people URL becomes available to display the Profiles List.

Basic steps for creating profiles

  1. Enable profile fields - From the available profile data fields, choose which ones you want to enable, and select the order in which the fields will display on the Profile page.
  2. Create profiles - You can either create profiles from scratch, or import basic personal information updated from Banner.
  3. Choose Banner update settings – This only applies if you are importing your profile data from Banner (Names, McGill ID, Address fields).

The Profiles List

note

NOTE:

There may be a delay from when profiles are created or updated and when changes will be visible in the Profiles List.

The Profiles List is a page that displays the profiles on your site in a directory format. It is a standard way of presenting a contact directory to your audience. Your site visitors can filter the Profiles content they see based on the fields you have set up (e.g., by Department or Research Area).

Visitors to your site can access the Profiles List, which contains all the profiles available on your site. The list is at www.mcgill.ca/SITENAME/people, where SITENAME is the name of your site.  

It will display:

Depending on which features you enable, the Profiles List could also display:

Note: If you have just had McGill Profiles activated, the Profiles List will not be visible until the first profile has been created.

By default, 20 profiles are displayed per page. You can adjust this number in the McGill Profile Field settings.

Pagination

Pagination is the numbered page index that appears at the bottom of the page. Whether or not pagination appears on your Profiles List depends on two things:

Example:

If you have 100 profiles on your site, then pagination for pages 1, 2, 3, 4, 5 will appear because the default number of profiles per page is set to 20.

If you go to Structure > McGill Profile Field settings > SETTINGS (/admin/structure/mcgill_profiles/settings) and change the default number to 100, then the pagination will disappear.

Placing the Profiles List on a menu

By default, the Profiles List does not have an active menu item. If you would like a link to the Profiles List to appear on your menu, go to Structure > Menus > Main menu > list links (/admin/structure/menu/manage/main-menu) and enable the People (disabled) menu item for the Profiles List in English, and/or the Personnes (disabled) menu item for the Profiles List in French.

You may also edit each of the menu link titles if you would like them to display as something other than “People” or "Personnes."

As well, each of the menu items may be repositioned independently within the menu structure by dragging and dropping the item into another location.

However, neither menu item may be deleted as both are built-in elements of the menu structure on any WMS site.

Note: Sites with horizontal menus should take note that the People or Personnes link may get dropped if not enough space is allotted for it.

Profiles edit title

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ADDITIONAL REFERENCES: