How to create a restricted page

1. Click Create content in the administrative toolbar, then click Restricted Page.
2. Fill out the Title and Body fields as you would any basic page in the WMS. Note that you don't have the option to insert the restricted image/file into the body of the page. See step 3 below.
3. (optional) Add images and/or files via IMAGE (RESTRICTED) and FILE (RESTRICTED).
   
   1. Under Add a new file, click Choose File and find the image or file you want to add from your computer or network.
   2. Click Upload.
   3. For files you upload, enter the name of the file in the Description field as you would like it to appear to site visitors. This text will be displayed as the link to the file.
   4. Click Save when you are done.

      All restricted files and images appear at the bottom of the page in a table.

      Warning: It is possible to insert non-restricted images and files in the body of the restricted page by creating links that reference the file path of images and files that have been uploaded to your site on other pages. However, these images/files will be viewable by anyone who has the URL, and they will appear in web search results. If you don't want anyone to access the uploaded images or files, they must be added as restricted images and restricted files.
      
      
4. Under Read Access choose the role(s) you want have access to your content.
   The "authenticated user" role simply gives access to anyone who successfully logs in with a McGill Username and Password. The membership of all predefined groups is based on HR and Banner classifications.

   

   Note: If the predefined roles in the Read Access section are not suitable for your purposes and you need greater control over who can access the content, this can be done. Contact the IT Service Desk and explain who needs to be granted access; if you know of an existing Active Directory group that contains the appropriate members, specify that group name. If access should be granted to a very specific group of users, consider creating a Sharepoint site instead.
5. Menu settings: An important step in creating a restricted page is linking it to a parent page that tells users to log in. When a user is not logged in, they will not see any restricted pages in the menu; therefore, you need to make sure you have a parent menu page, with text that says something like this:

   "To access restricted content in this section of the website, please click the Log in button in the lower right-hand corner of the page and enter your McGill Username and Password."

   OR

   "To access restricted content in this section of the website, please Click here to sign in with your McGill Username and Password."
   
   The format of the URL for the sign in page would be www.mcgill.ca/SITE_NAME/user/login?destination=node/<number>, where <number> is the node number of the parent page.

   Once you have created such a page, be sure to select it as the Parent item for your restricted page.

   

6. Click Save to create the page.

ADDITIONAL REFERENCES:

• Create a page in the WMS
• Index of documentation for the McGill Web Management System
• *About: Microsoft Teams
• *About: Microsoft SharePoint Online