Set up Outlook on Windows to access McGill Email


OVERVIEW

Target audience: entire McGill community

We recommend using the Microsoft Outlook application for Windows, Mac or mobile devices, rather than native Mail applications that come with your devices.

You can use the simple instructions below to set up one or more email accounts, and access all your Inboxes from Outlook at the same time. Alternatively, you can set up separate profiles so that you view email and manage multiple email accounts separately.

Set up your email on Outlook on Windows

  1. Open the Outlook application.
  2. If this is the first time you are using Outlook, you will be automatically prompted to set up a new email profile.

    Create New Profile

    Otherwise, click File, and from the Account Settings menu, select Account settings...

    Click Account Settings

  3. In the Account Settings window, click New....

    Click New...

  4. The next screens you see will depend on which version of Outlook you are using.

  5. On Outlook 2016:
    You will see the following screen. Enter the information as specified below. and click Next.

    Enter Username and Password


    • Your Name: The name you want people to see when you send them email.
    • E-mail Address: Enter your McGill Username (first.last@mail.mcgill.ca or first.last@mcgill.ca)
    • Password: Enter your McGill Password. If you are new to McGill and have never set up your McGill password, contact the IT Service Desk).

     

    On Outlook Microsoft 365:
    You will see the following screen. Enter your McGill email address and click Connect.

    Add account in Outlook 365

     

    note

    NOTE:

    If you see McGill's sign in page, enter your McGill Username and Password again and click Sign In.

    If you are not connected to the McGill network (either on campus or via McGill's VPN, and you have Two-Factor Authentication enabled, you may also be prompted to enter a second method of authentication (whatever option you selected when you set up 2FA).

  6. If you entered everything correctly you should see the "Congratulations" screen. Click Finish to complete the setup.

    Congratulations

You should now see your McGill Inbox and other mailbox folders in the left side pane of Outlook.

Outlook mail folders

 

references

ADDITIONAL REFERENCES: