*Index of documentation on Microsoft 365


Important: New OneDrive storage capacity

 

On May 31st, 2024, OneDrive storage capacity for all students, will be adjusted to 20GB, to comply with Microsoft’s new Storage quota for its educational sector clients. The goal of this initiative is to reduce our storage’s energy consumption and ultimately, reduce global carbon emissions incurred by our storage of a large quantity of unused large files.

If you are a McGill student, please verify your current storage using the instructions in this article: How to check file storage usage in OneDrive.

If your current storage exceeds 20GB, empty the recycle bin, remove shared items and application installers. Move older, unused files and large files such as videos, PowerPoint presentations or picture libraries, off your OneDrive, to another secure, non-cloud-based location right away so you are ready for May 31st storage space reduction.

The OneDrive storage provided to staff or faculty members will not be affected.

More details about this initiative can be found in this announcement on the ITS website.

OVERVIEW

Target audience: entire McGill community.

Office 365 is a packaged offering from Microsoft that provides cloud-based services including email, web communications, file storage and file sharing. McGill IT Services provides components of Microsoft 365 to McGill Students, Faculty and Staff as they are released by Microsoft; each component is evaluated for its fit with the university needs before it is deployed McGill-wide.

Find information below on the Office 365 components that are currently available at McGill. Note that many of these links reference content on the Microsoft Office Support site.

Contents

Service overview

Brown bag iconLunchtime Learning for Office 365 tools

IT Services gives training sessions on Office 365 tools during the lunch hour through the Lunchtime Learning series. View the Calendar for upcoming sessions, on in the Events page of the IT Services website.

 

Office 365 - general

The Microsoft 365 portal is your online access point for all Office 365 components. Sign into the Office 365 portal at https://office.com.

Enter your McGill username (firstname.lastname@mcgill.ca) and you will be automatically redirected to McGill's Office 365 portal signin page. Enter your McGill Password to enter the portal.


Office 365 ProPlus

The entire Microsoft Office suite is available free to current students, faculty and staff. Subscription model requires Internet activity at least once per month to validate license.


Email on Office 365


OneDrive for Business

This online platform allows users to share files and collaborate with others. It provides check-out/check-in, versioning and history for content management. This article from Microsoft provides an overview of the new features in OneDrive: Experience the New OneDrive: Fast, Organized, and Personalized


Word for the Web


Delve

The search engine behind Microsoft 365 - it customizes your search experience to find people and content of interest to you.


Online Surveys, Quizzes and Forms in Microsoft 365

Microsoft Forms allows you to quickly and easily create surveys, quizzes, registration forms, and polls.

* About: Forms in Microsoft 365 (online forms, surveys & quizzes) - service description


Microsoft Bookings

Bookings facilitates scheduling of meetings and registration based on the availability of the host.


Teams

Teams is a collaboration tool that supports collaboration spaces, online meetings, audio, video and file sharing.


Power BI

Power BI is a data visualization solution, used to create and publish interactive reports, dashboards and a multitude of visual data representations, to analyze data and make informed decisions

Stream (video sharing platform)


Yammer

Yammer is an enterprise social network -- like Facebook for the McGill community.


references

ADDITIONAL REFERENCES: