Step 1. Schedule a Zoom Meeting

Sign into McGill's Zoom website:

1. From a web browser, go to https://mcgill.zoom.us
2. From the Zoom page, click Sign In.
   
   

   This will open the McGill sign in window. Enter your McGill username and click Next.  

   
    

3. Enter your McGill password.

   
    

After signing in, you will be brought to your Zoom profile page.

Schedule a new meeting:

1. Click Schedule a Meeting at the top of the window.
   

   

2. Enter the meeting options:
   
   • Topic: Enter a topic or name for your meeting.
     

     IMPORTANT:

     In order for the recording to be pulled automatically into myCourses, the meeting session must have the semester and course name as pulled from myCourses. Copy and Paste the term and course name as it appears in myCourses to the Topic field. Example: Winter 2020 - ACCT-352-781
     
     

   • Description: Enter in an optional meeting description.
   • When: Select a date and time for your meeting.
   • Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.
   • Recurring meeting: Check if you would like a recurring meeting (the meeting ID will remain the same for each session).
   • Registration: Check this option if your meeting will require registration. Instead of a join link for your participants, you will be provided a registration link.
   • Host Video: Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
   • Participant Video: Choose if you would like the participants' videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video.
   • Audio: Choose whether to allow users to join using Telephone only, Computer Audio only, Telephone and Computer Audio (both).
   • Meeting Options:
     
     • Enable join before host (not recommended): Allow participants to join the meeting without you or before you join.
     • Mute participants on entry (recommended): If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting.
     • Enable waiting room (not recommended): Allows the host to control when participants join the meeting by placing them in a waiting room.
     • Only authenticated users join: Restrict access to the meeting so that only signed-in using can join.
     • Breakout Room pre-assign: Pre-assigning participants to breakouts rooms using a CSV file
     • Record the meeting automatically (not recommended): Check this if you want the meeting to be automatically recorded.
   • Alternative Hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence.
3. Click Save to finish.

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Step 2. Copy the invitation or URL

Once you have created your meeting, a Join URL will be created.

• Copy the Join URL and share it with your participants
  or
• Click Copy the Invitation to send out the complete invitation to your Zoom meeting.
  
  

 

Copy the Invitation will open up a window where you can copy the full invitation to send out via email.

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Step 3. Send the invitation by email from myCourses (instructors & TAs)

1. From your course homepage, click Classlist on the navbar and then Email Classlist
   
   
   
   
2. At the bottom of window, click Send Email.
   
   
   
   
3. Enter a Subject in the email and paste the Zoom invitation in the Body of the email.
   
   
   
   
4. Click Send at the top left of the window.

 

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Step 4. Add the meeting link in your myCourses Content (instructors & TAs)

1. From your course homepage, click Content on the navbar.
   
   
2. On the left-hand side at the bottom of all the Modules, under the Add a module… text box, enter a title for the module of all Zoom sessions.
   
   
   
   
3. From this module, click Upload/Create and click Create a Link.
   
   
   
   
4. Enter the title of the session and copy and paste the URL and click Create.
   
   

When students click on the link, they will join the meeting as shown below.

 

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Step 5. Upload a Zoom recording to myCourses (instructors and TAs)

If you named the Zoom meeting with your course code and title, the recording will be automatically uploaded to your course, and students can access it from the Lecture Recordings tab.

If your Zoom recording is not uploaded automatically, you will need to download the recording from Zoom; then upload it to your course from the Lecture Recordings tab in myCourses. See instructions for Uploading file recordings on the Teaching and Learning website.