- Affiliate accounts

OVERVIEW

Target audience: McGill community.

A McGill affiliate is an external person working at McGill or at an affiliated Hospital Research Institute (RI-MUHC, Douglas, JGH, Shriners). Affiliates work for a company which has a contractual agreement with McGill. Affiliate accounts and software/system access (e.g. Darwin) must be requested by a sponsor.

Affiliate account security updates

New affiliate accounts now have the McGill username/email format firstname.lastname@affiliate.mcgill.ca. They also require additional login security and will be automatically enabled with two-factor authentication (2FA).

Existing affiliate accounts that still have the McGill username/email format, firstname.lastname@mail.mcgill.ca, will be changed to the new format, and enabled with 2FA, upon their renewal.

For best practices and FAQs related to affiliate and all McGill accounts, see the article *About: Identity and Access Management. For questions related to affiliate accounts, contact the IT Service Desk.

In this article:

Sponsors for affiliates
Regular affiliates (medical administrative staff, facilities, visiting professors)
McGill Service Providers (contractors, security agents, construction project managers, IT consultants)
External researchers and administrative staff

Sponsors for affiliates

Affiliate accounts must be requested by a sponsor, whose function and duties vary depending on the type of affiliate account being requested. See affiliate types below for more details.

Sponsorship duties include:

Signing and submission of request/renewal forms
Arrangement for building and room accesses (for McGill Service Providers, as needed)
Repossession of the ID card and request for removal of access to IT systems when the service provider stops working for McGill (McGill Service Providers only)
Informing IT Services if the affiliate leaves before the submitted end date.

Regular affiliates

McGill staff members are eligible to request the creation or renewal of a regular affiliate account (McGill username).

A sponsor must fill out the request for the creation or renewal of an affiliate account using the links below. Regular accounts must be renewed annually.

Affiliate account creation(s)

NOTE: Personal information for the affiliate is now required in order to improve security and IT administrative processes. Before the affiliate account can be created, the affiliate must submit the McGill Affiliate Information form.
Affiliate account renewal(s)

If an affiliate leaves before their official termination date, the sponsor should contact the IT Service Desk to alert them of the new termination date and request the removal of all access privileges on the account.

McGill Service Providers

McGill Service Providers are a subset of affiliates who work on-campus, and therefore require ID cards for access to buildings and rooms.

Deans of faculties and Directors of non-academic support units are responsible for the sponsorship of McGill Service Providers. Deans and Directors may delegate sponsorship duties to a trusted senior McGill employee within their office, such as an Area Personnel Officer.

For detailed information on McGill Service Provider account access, including requests, renewals, ID cards, and more, see McGill Service Providers ID Card and Related Services

External researchers and administrative staff

McGill staff members are eligible to request the creation or renewal of affiliate accounts for external researchers, employees in administrative positions, or employees with special expertise.

AMS (Animal Management System) is an online animal care management software that centralizes electronic submissions and approvals for researchers, committee members, animal facility staff, veterinarians and administrators.

For detailed information, including how to request access to AMS, and links to training and documentation, see About AMS (Animal Management System).