Workday is the web-based cloud solution used for human resources management at McGill. Workday helps you make timely, informed, strategic choices by integrating many processes, including hiring, personal information, time off, and payroll management. It provides state-of-the-art technology that supports McGill's needs well into the future.
Key features include:
Viewing and transaction rights are configured per user based on structure (who reports to whom) and security policies. Security roles are assigned to the position, not to users. Users are automatically assigned security roles as they enter the position. Security roles determine a user's level of access for task processing, data viewing, and report generation.
Find more information about Workday on the HR website.
The following groups can use Workday’s self-serve application:
McGill employees can log into Workday using their McGill username and password.
Retired McGill employees retain their access to Workday and log in using their McGill username and password.
External job applicants can apply on the Career site.
Internal job applicants can apply by typing “Find Jobs” in the Workday search field.
To access the full range of Workday features from outside the McGill network, two-factor authentication (2FA) is required. Downloading and setting up the Microsoft Authenticator app on your mobile device is highly recommended.
The use of the McGill VPN is recommended when accessing McGill Systems from public networks (e.g., airports, cafes). However, employees with an Administrative user-based group will continue to be required to use VPN when working off campus or on a network not managed by McGill.
The All About HR Data Security job aid introduces to you the data security basics and your roles and responsibilities in keeping data safe. The job aid provides further details regarding when 2FA and the VPN are required based on Workday security roles.
There is no cost associated with using this service.
This service is available 24 X 7, except during scheduled and unscheduled maintenance. Check the Workday home page for announcements regarding service interruptions.
None available
Workday Training
Visit the Human Resources Workday Training webpage for employee self-service information and live Workday training that has been designed based Heavy User security role assignments.
McGill Academic & Administrative HR Knowledge Base
Visit the knowledge base to view job aids that contain an overview and step-by-step instructions on Workday business processes.
For technical difficulties accessing Workday, contact the IT Service Desk.
For requests and inquiries:
Visit the Workday webpage on the HR website.