Target audience: Students, faculty and staff members who are owners of a Microsoft Teams Team
You can manage Team membership in several ways: by adding individual members, using Active Directory groups to add multiple members at once, or sending out a generic invitation with a Team code, so that people can join by themselves. You can also give non-Team members permission to view or edit Team content through the Team's SharePoint site.
In this article:
You can add students, faculty and staff members within McGill, as well as guests from outside McGill.
The individual(s) you added will receive an email notification with a link to the Team.
You can enter the name of an Active Directory (AD) group to add all members at once; however, see the section below to understand how AD groups work with Teams.
You can also manage the membership of individual channels within your Team by making them "private", if needed.
To remove a Team member:
If you need to remove a member who has the role of Owner, you must first change their role to Member.
Active Directory (AD) groups are used to assign roles and permissions in various systems at McGill. However, there are limitations on how they can be used to manage membership in Teams.
As the owner of a Team, you can select and add an AD group to your Team. However, each member of the AD group is added one by one; there is no further association between the Team and the AD group.
When the group membership is updated in Active Directory, new members are not automatically added to (or removed from) the Team.
If you want to remove members from the Team, you have to remove each member one at a time. You cannot remove the entire AD group.
Behind every Team is a SharePoint site containing all the Team's content. The SharePoint site is similar to OneDrive but is accessible to all Team members.
To grant permissions to files or folders in SharePoint starting from Microsoft Teams:
In SharePoint, you can add or remove permissions for individuals or Active Directory groups from the site permissions window.
To change permissions:
If you don’t want to notify a user about permissions granted, click on Show options below the customized message field and unclick the Send an email notification checkbox.
The users you have added to the group will now have access to the content of your SharePoint site; however, they will not have access to the Team from the Teams interface.
From the SharePoint site you can also remove permissions for all members of the AD group.
To grant permission to a specific folder or file:
All members of your Team can access your Team's content through the SharePoint interface. However, if you add or remove permissions directly from the SharePoint site (using the instructions above) those permissions are not synced with the Team membership. This can be beneficial because you can grant permissions for people outside your Team to access specific files within the SharePoint site, without giving them access to the Team itself.
You can generate a Team code so that anyone who has the link will be able to join the Team without requesting permission from the Team owner.
How to create a code that allows members to join on their own