Sharing and collaborating on Microsoft Forms


OVERVIEW

Target audience: Students, faculty and staff members.

Microsoft Forms is an easy-to-use application that allows you to create simple forms, quizzes, and surveys. In addition to sharing forms with people to fill and submit, you can collaborate with teammates to create and manage your forms.

In this article:

announcement

ANNOUNCEMENT: MS Forms now live in PowerPoint!

Microsoft Forms now works directly in PowerPoint, so you can easily add live polls, quizzes or surveys to your slides. This feature is perfect for gathering real-time feedback and boosting engagement during your presentations. Start enhancing your presentations today! 

Share to collaborate on a form

Inviting others to collaborate on your form or quiz makes them co-authors and grants them permission to add content, analyze responses, and share your form with others.

To collaborate on a form:

  1. In Microsoft Forms, open the form or quiz you want to share to collaborate.
  2. Select The More Options button consists of three dots, like an ellipsis symbol.(More options) >  Microsoft Forms icon for collaborate on or duplicate a form Collaborate or Duplicate.


  3. Under Add collaborators, select + Share the link to collaborate and view result. 


  4. Select one of the following collaboration permission options:

    The groups/people you add as collaborators will be assigned co-authoring permissions and can view and edit your form.

    Note: The group "Anyone with an Office 365 work or school account..." includes people outside of McGill.

  5. Under Add collaborators, enter the name of the person you want to collaborate with and select them from the list of matching McGill people. Repeat for all those you want to collaborate with.



    Or, select Copy and paste this link wherever your co-authors can access it, such as in an email, notebook, or Teams. 


Share a form or quiz as a template

Share a form or quiz as a template to allow colleagues, teachers, and others to duplicate, customize, and use it as their own.

To share a template:

  1. In Microsoft Forms, open the form or quiz you want to share as a template.
  2. Select The More Options button consists of three dots, like an ellipsis symbol.(More options) >  Microsoft Forms icon for collaborate on or duplicate a form Collaborate or Duplicate.
  3. Under Share as a template > Select Copy. You can now paste the link where you want, such as in an email, notebook, or Teams.

Note: Only the content is duplicated when you share a quiz or form as a template. No existing response data is carried over to the new quiz or form.


Create Group Form or Quiz

Rather than create forms on an individual Microsoft 365 account and share them, you can create Group Forms that belong to a group. These forms will not be deleted when the creator leaves McGill. You can create group forms in any Microsoft 365 group you belong to (e.g., Teams groups).

Forms created in a group are accessible and editable to all other members of that group.

To create a group form or quiz:

  1. From the Forms homepage, scroll down to view your groups and select the group you want to collaborate with.

    My Groups

  2. Click New Group Quiz to create a quiz, or click the arrow and select New Group Form.


Create an anonymous survey

By default, MS Forms will collect the account names of respondents.

To make an anonymous survey:

  1. Click the The More Options button consists of three dots, like an ellipsis symbol. (More options) on the right side of the Forms page to open the Settings.
  2. Uncheck the box labeled Record name.

    Depending on your specific need, you may wish to also enable the One response per person restriction to prevent the same person from submitting multiple responses.

ADDITIONAL REFERENCES: