Service overview
myThesis, McGill University’s Thesis Examination Management platform, allows masters and doctoral thesis students to register their intention to submit, upload their initial thesis and follow it's progress all the way to the final thesis submission. (See question 2 in the FAQ below for an overview of the complete thesis submission process.)
Who can use it
Registered masters and doctoral thesis students; McGill staff who are Supervisors, Co-Supervisors, Thesis Committee members, Graduate Program Directors (GPD), Graduate Program Coordinators (GPC), Graduate Associate Dean (GAD), Graduate Department Chair (GDC) and Graduate Postdoctoral Studies (GPS); Examiners both internal and external to McGill.
How to request & access the service
Request access (if needed)
Thesis students are automatically granted access when they have an active registration/academic record and are assigned a Supervisor.
Internal staff members must complete the SIS Security request form. Access is based on roles granted for myProgress.
Access myThesis
Students
- Go to https://www.mcgill.ca/gps/thesis
- Log in with your McGill username (firstname.lastname@mail.mcgill.ca) and password.
- You should see your McGill ID and information about your program of study. Click on your McGill ID to open the Intent to Submit Thesis page.
- Follow the instructions on screen.
McGill Staff / Supervisors
Access myThesis through links in the notification emails you will receive, or by going to: https://www.mcgill.ca/gps/thesis.
Examiners (internal and external)
A link to the myThesis system will be sent via the Examiners Invitation email; log in with the same email address that invitation was sent to. See step-by-step instructions on logging into myThesis for examiners.
Cost
There is no cost associated with this service.
Availability
The service is available 24 X 7, except during planned maintenance or outages. Check the home page of the IT Support site for announcements.
Frequently asked questions
Is there a difference between eThesis and myThesis?
eThesis is no longer being used. It was used for final thesis submission for students graduating, in the summer of 2023 at the latest.
For students graduating in the fall of 2023 and onwards, the final thesis submission is done in the myThesis system. Students who submit their initial thesis to GPS via email will not have access to myThesis.
What are the steps in final thesis submission?
Here is the progress bar from myThesis showing all the steps from intent to submit to Final Thesis submission.
Can I log into myThesis without a McGill account?
Yes, external examiners can log in via the link you receive by email. See step-by-step instructions on logging into myThesis for examiners.
How will users be notified of changes?
An email notification is sent to all parties involved, at each stage of the process, with the details specified or requested.
- If a user is not receiving notification emails from myThesis: The spam filter on the users email account may be blocking the email. Check the Spam email folder to verify if emails are being directed there. If yes, the user should change their spam filter settings to include these email notifications or to a less restrictive setting.
- If a user receives an email with no visible links: This is caused by the user’s personal email settings. If it is set to convert all emails to plain text format, all the links will be removed from the email. The user will have to change their email settings to HTML format.
Why am I receiving "An unexpected error occurred" or "Invitation redemption failed" message when trying to login?
- The "unexpected error occurred" surfaces when the user is being logged in with the wrong account.
- An incognito or private window should be opened in your browser. This is to ensure that other previously logged in accounts are not auto-populated when trying access myThesis. The user should copy and paste myThesis link (https://mythesis.mcgill.ca/) in the incognito/private window and manually enter the McGill email address and password.
- The "invitation redemption failed" surfaces when the user is already logged into another account and this other account cannot be found in myThesis.
- Non-McGill users should always log in using the email address that originally received the invitation.
- McGill users should always log in with their @mcgill.ca or @mail.mcgill.ca email address.
- To ensure that you are logging in with the right account, open an incognito or private window in your browser. This is to ensure that the user’s auto-populated browser fields or saved cookies do not default when clicking the email link. Copy and paste into the new incognito window the "approve/decline the invitation" URL from the email invitation. Manually enter your credentials (email address that invitation/email notification was sent to) and password.
Best practices & policies
Always log out of the application when you are finished using it.
Never leave your computer unattended while you are logged into Minerva.
Training & documentation
Visit the Thesis section of the GPS website: https://www.mcgill.ca/gps/thesis
Support
- For technical issues, such as inability to log into the system, contact the IT Service Desk
- For all other questions related to the process, contact the Academic Unit. See the list of Academic Units on the GPS website.