myThesis (Thesis Examination Management )


Service overview | Who can use it | How to request & access | Cost | Availability | FAQs | Best practices & policies | Training & documentation | Support

Service overview

myThesis, McGill University’s Thesis Examination Management platform, allows masters and doctoral thesis students to register their intention to submit, upload their initial thesis, and follow its progress all the way to the final thesis submission. (See question two in the FAQ below for an overview of the complete thesis submission process.)

Who can use it

How to request & access the service

Request access (if needed)

Thesis students are automatically granted access when they have an active registration/academic record and are assigned a Supervisor.

Internal staff members must complete the SIS Security request form. Access is based on roles granted for myProgress.

Accessing myThesis

Students

To access myThesis:

  1. Go to https://www.mcgill.ca/gps/thesis
  2. Log in with your McGill username (firstname.lastname@mail.mcgill.ca) and password.
  3. You should see your McGill ID and information about your program of study. Click on your McGill ID to open the Intent to Submit Thesis page.
  4. Follow the instructions on the screen.

McGill Staff / Supervisors

Access myThesis through links in the notification emails you will receive, or by going to: https://www.mcgill.ca/gps/thesis.

Examiners (internal and external)

A link to the myThesis system will be sent via the Examiners Invitation email. You will log in with the same email address that the invitation was sent to. See step-by-step instructions on logging into myThesis for examiners.

Cost

There is no cost associated with this service.

Availability

The service is available 24 X 7, except during planned maintenance or outages. Check the home page of the IT Support site for announcements.

Frequently asked questions

Is there a difference between eThesis and myThesis?

eThesis is no longer being used. It was used for final thesis submission for students graduating by the summer of 2023.

Students graduating in the fall of 2023 and onwards submit their final thesis in the myThesis system. Students who submit their initial thesis to GPS via email will not have access to myThesis.

What are the steps in final thesis submission?

The myThesis progress bar shows all the steps from intent to submit to Final Thesis submission:

 

Can I log into myThesis without a McGill account?

Yes, external examiners can log in via the link you receive by email. See step-by-step instructions on logging into myThesis for examiners.

How will users be notified of changes?

An email notification is sent to all parties involved, at each stage of the process, with the details specified or requested.

If a user is not receiving notification emails from myThesis: The spam filter on the user's email account may be blocking the email. If emails are being redirected to the spam folder, the user should change their spam filter settings to include these email notifications or to a less restrictive setting.

If a user receives an email with no visible links: This is caused by the user’s personal email settings. If it is set to convert all emails to plain text format, all the links will be removed from the email. The user will have to change their email settings to HTML format.

Why am I receiving the "An unexpected error occurred" message when trying to log in?

The "unexpected error occurred" surfaces when the system is logging in the user using the wrong account. 

To avoid this error:

  1. Open an incognito or private window in your browser to ensure that other previously logged-in accounts are not auto-populated.
  2. Copy and paste myThesis link (https://mythesis.mcgill.ca/) in the incognito/private window and manually enter their McGill email address and password.

Why am I receiving an "Invitation redemption failed" message when trying to log in?

The "invitation redemption failed" surfaces when the user is already logged into another account and this other account cannot be found in myThesis.

To avoid this error:

To ensure that you are logging in with the right account:

  1. Open an incognito or private window in your browser. This is to ensure that the user’s auto-populated browser fields or saved cookies do not default when clicking the email link.
  2. Copy and paste into the new incognito window the "approve/decline the invitation" URL from the email invitation.
  3. Manually enter your credentials (you must use the email address that the invitation/email notification was sent to) and password.

Best practices & policies

Always log out of the application when you are finished using it. 

Never leave your computer unattended while you are logged into Minerva.

Training & documentation

Visit the Thesis section of the GPS website: https://www.mcgill.ca/gps/thesis

Support