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Best practices for file and password credential storage

File storage

When your display screen is activated, IT Services will provide you with a display template document and log in credentials for your sign (IP address, username, and password).

Your display document should be stored in a shared drive accessible to any members of your team who will need editing access.

NOTE: BrightAuthor cannot access files that are stored on SharePoint; please use the shared drives instead. While it is possible for BrightAuthor to access a file stored on an individual computer, this is not recommended for data security and risk management reasons.

This shared folder is also where you will store the images and videos displayed on your sign. It is recommended to set up an “Old images” or “Archive” subfolder within this folder for convenient file archiving.

Password credential storage

Your display screen's log in credentials must be stored in a secure manner and shared only with those who have editing privileges for the display screen. If these credentials were to be found by a hacker, they could be used to publish inappropriate, harassing, or obscene images to your display screen. Please exercise appropriate caution and store your display screen's log in credentials with care.

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How to install BrightAuthor

1. Go to Brightsign
2. Click on Resources (top-right menu choice)
3. Click on Downloads in the submenu.
4. Select HD4/HS4/LS4 button in the middle of the page.
5. Under the BrightAuthor section, download BrightAuthor Version 5.0.1.5 
6. Go to your Download folder.
7. Double-click on BrightAuthorSetup-5.0.1.5.exe ** If nothing happens or you get a Windows protection pop-up when double-clicking on the installer see the section Disable Reputation-based protection below.
8. Click on Install.
9. Click on Accept.
10. Accept the User Account Control security message
11. Click on Exit once the cogwheel button indicates Complete.
12. Go to the Windows menu to find the new application or use the shortcut on your Desktop.

Voila! The application can now be accessed from your computer.

Disable Reputation-based protection

1. Press Windows-I keys on your keyboard to open the settings.
2. In the Search box, find Windows Security 
3. Click on App & Browser control
4. Click on Reputation-based protection settings.
5. Turn off Check apps and files.
6. Go out of the menu to activate the change.
7. Start the installation again.
8. IMPORTANT: Once the installation is complete, activate Check apps and files again.

 

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How to install the driver for publishing to your display screen

1. Click on + sign to Add a BrightSign location

   

   2. Select your display screen (this will be configured by IT Services).

   3. Enter your sign’s log in credentials:

• • IP Address field
  • Username
  • Password

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How to publish an image or video

1. 1. Ensure the image received is in 16:9 format or 1920 X 1080. More information on video formatting is available on the BrightSign support site.
      NOTE: If there is an end date for publishing the image, it is recommended to include the unpublished date in the file name.
   2. Save the image to your display screen's shared folder.
   3. Move any images you wish to remove to your old images or archive folder.
      
      
   4. Open BrightAuthor.
      
      
   5. You may see the following error message. If so, press OK.
      Note: You can permanently remove this error message by navigating to Edit > Preferences > Networking, and ensuring the "Enable Bonjour" box is not checked.
      

      

   6. Go to the EDIT tab

      

   7. Click on File > Open Presentation
      
      
   8. Navigate to your shared folder, select the .bpf file, and press Open. This .bpf file is your last saved playlist.
      

      

   9. Press on the refresh button from the media library section. Ensure it is pointing to the correct shared folder.

      

   10. Drag and drop the newest slide from the media library section into Zone 1: Playlist.

       

   11. In order to change the image parameters, right-click on the new file and press on EDIT.

       

   12. Depending on the amount of text on the image:
       
       1. Change the Time on screen: anywhere between 6 to 10 seconds
       2. Change the Transition to: Image wipe from top
       3. Keep the Transition Duration (seconds): 1
   13. Press OK

       

   14. Go to the Publish tab, Local Network. Ensure the folder is pointing to your shared folder.
       
       
   15. Click on your display screen's name.
       Note: If this is your first time publishing to the display screen, go to install the driver.
       
       
   16. If you have removed a file/image from the public display folder, you will see a placeholder image (as seen below).  Click on this image and press Delete to remove it from your playlist.
       
       
   17. Press OK.

       

   18. Press Publish.

       

   19. Press OK. Publishing is now complete.

       

   20. Click on the top right button to close the BrightAuthor application
       
       
   21. Ensure to press YES to save the newest schedule
       
       
   22. To ensure your autoschedule is saved, click on SAVE and press YES when asked to replace the existing autoschedul.xml

       

   23. The final step is to verify that your slide is running on your display screen:
       
       1. Click on Manage tab
       2. Click on Refresh button
       3. Verify the image shows a snapshot of one of your slides.

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How to remove an image from a display

1. Go to the Edit tab and make sure Playlist is selected right under the tab.
2. Click on File > Open Presentation
3. Navigate to your shared folder, select the .bpf file, and press Open. This .bpf file is your last saved playlist.
   
4. In the playlist, select the image you wish to remove and press Delete on your keyboard.
   
5. Republish by starting at Step 14 above.

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Training and support

For training, technical and basic assistance using BrightSign, contact the IT Service Desk.

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