How-To : Copy OneDrive Content to SharePoint Site


OVERVIEW

Target audience: McGill staff including faculty members

This guide provides step-by-step instructions for copying content from OneDrive to a SharePoint site, ensuring efficient data transfer and collaboration within our organization's Microsoft ecosystem.

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Prerequisites:

Before going ahead with the migration, ensure the following prerequisites are met:

  1. Install OneDrive App: Install the OneDrive sync app on your desktop or laptop from the Microsoft website.
  2. Add SharePoint to File Explorer: Access the SharePoint site in a web browser and synchronize the desired document library to File Explorer.
  3. Pin SharePoint Library to Quick Access: Pin the SharePoint library to Quick Access for easy accessibility.

Pin the SharePoint site to Quick access

  1. Navigate to the SharePoint site and select Documents.
  2. Click on the Ellipsis (Three Dots) to reveal more options.
  3. Choose Pin to Quick access.

Copying OneDrive Content to SharePoint Site using web interface 

  1. Navigate to OneDrive site and select the OneDrive folders to copy to SharePoint.
  2. Click the Copy to button at the top.
  3. On the next window, locate the SharePoint site listed under Quick Access as the destination.
  4. Open the Documents folder and choose the destination to place the copied content into.

Addressing Synchronization Issues

In some rare circumstances, you may notice that the synchronization between the local copy of OneDrive on your computer and its copy on the web does not properly synchronize. When it is the case, follow these steps to reset OneDrive.

This will not delete any of your data. It will simply reset the OneDrive cache and enable a brand new synchronization.

Reset OneDrive on Windows PC:

  1. Press the Windows key + R on your keyboard to open the Run dialog box.
  2. In the Run window, type the following command %localappdata%\Microsoft\OneDrive\OneDrive.exe /reset and press Enter to execute it.

The OneDrive reset may take a few minutes depending on the size of your OneDrive.

Reset OneDrive on a Mac:

  1. Quit OneDrive: Click the OneDrive icon in the menu bar, then click the three dots (...) to open more options and select Quit OneDrive.
  2. Open Terminal: You can find Terminal in the Utilities folder, which is inside the Applications folder. Alternatively, you can use Spotlight by pressing Command (?) + Space and typing Terminal.
  3. Reset OneDrive: In the Terminal window, enter the following command: /Applications/OneDrive.app/Contents/Resources/ResetOneDriveApp.command and press Enter to execute the command.
  4. Relaunch OneDrive: After the reset command completes, start OneDrive from your Applications folder.

Sign in Again: You will need to sign in to your OneDrive account and set up your preferences again. This includes choosing the location for your OneDrive folder and selecting which folders to sync if you're not syncing everything.

By following these steps and addressing synchronization issues, you can efficiently copy content from OneDrive to SharePoint while ensuring data integrity and accessibility within our organization's Microsoft environment.

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