Target audience: McGill staff who use Banner Admin Pages (Banner 9).
Use this article to: learn the fundamentals of navigating Banner Admin Pages (Banner 9), including opening pages, searching and filtering records, using navigation tools, and understanding key differences from Banner 8 (INB). This article can be used as both a quick-start guide for new users and a reference for common tasks.
This article is intended for McGill staff with authorized access to Banner Admin Pages.
Banner contains confidential personal and institutional information. When using Banner:
If you're new to Banner Admin Pages, begin with the Quick start and Landing Page sections. Once you're familiar with the basics, use this article as a reference and expand only the sections relevant to the task you're performing.
Before using Banner Admin Pages, ensure the following:
The Landing Page (also called the Application Navigator) includes a “sticky” left menu panel that stays available while you work.
| Menu panel item | What it does |
|---|---|
| Menu | Shows or hides the icon names. |
| Dashboard | Returns you to the Landing Page from anywhere in Banner. |
| Applications | Opens the application menus (for example: Banner, My Banner, Banner Self-Service) so you can select pages. |
| Search | Finds pages using keywords or the 7-character page ID. Results typically appear after entering a few characters. |
| Recently Opened | Shows the pages you opened recently. |
| Favorites | Creates quick links to the pages you use most often. |
| Help | Opens Banner help and keyboard shortcuts (Help is usually active only when a page is open). |
| User Profile | Shows the name of the user currently signed in. |
| Sign Out | Logs you out of Banner. |
Banner 9 often re-uses the same page if it’s already open. If a page seems to “vanish”, open it again using Search or Recently Opened.
Many pages start with a Key Section at the top.
The page header usually includes:
Some fields include a lookup icon to help you find valid values (not all fields have it).
Filtering is how you “query” data in Banner 9. The Filter (funnel) icon is context-sensitive: it is available only when the section is active.
Quick cleanup: remove a field using the minus icon (if shown) or use Clear All where available.
Use wildcards when you don’t know the exact spelling (for example, names with accents or multiple spellings). Wildcards are most reliable with the Advanced Filter and an operator like Like / Starts With / Ends With.
| Wildcard | Meaning | Example |
|---|---|---|
| _ (underscore) | Any single character | Fl_r matches a 4-letter value where the 3rd character can vary |
| % (percent) | Any number of characters | Vill% matches values that start with Vill |
If you switch between Basic Filter and Advanced Filter, Banner may change the operator back to Equals. When that happens, your wildcard will stop working.
Before you select Go: confirm the operator still says Like / Starts With / Ends With.
Tip: If you do a lot of wildcard searching, set your default filter to Advanced in your user preferences (if available in your Banner environment).
| Action | Shortcut (Windows) |
|---|---|
| Applications menu | Ctrl + M |
| Search | Ctrl + Shift + Y |
| Recently Opened | Ctrl + Y |
| Dashboard / Landing Page | Ctrl + Shift + X |
| Favorites | Ctrl + D |
| Save | F10 |
| Refresh / rollback | F5 |
| Area | Banner INB (Banner 8) | Banner Admin Pages (Banner 9) |
|---|---|---|
| Opening pages | Often used Direct Access (F5) or menus. | Open pages using Applications or Search (no Direct Access). |
| Options menu | Options mixed in-page actions and links to other forms. | Tools = actions on this page; Related = opens other pages. |
| Querying / filtering | Enter Query / Execute Query cycle. | Filter (funnel) replaces the query cycle (Basic and Advanced). |
| Navigation inside a form | Sections, scroll bars, Next/Previous block keys. | Work is organized into Tabs and Sections; use Next/Previous Section in the footer. |
| Messages | Oracle Forms pop-ups/status messages (often FRM codes). | Messages appear in the notification area and are usually written in plainer language. |
QuickFlows are saved “guided sequences” of pages that open in a specific order (useful for repeating multi-step tasks).
| Form/Page Name | How it worked in INB | How it works in Admin Pages |
SLAEVNT | A new event could be created using the "Create" button | A new event is created using the Plus (+) button |
| SLAEVNT | The Event name would be entered in the "Description" Field |
There are now two fields:
Event Title Header: The title of the event. Previously the "Description" field.
Description: A new free-text field to add context to the Event Title Header.
|
| SLAEVNT | The Event Comments section would be segmented and display historical comments. | The Events Comments field is not segmented. Only latest comment is copied over to Banner 9 |
| SLAEVNT | Function Schedule Summary was editable in the event window. | Function Schedule Summary section in the Event window is read-only. To edit the schedule, you must navigate to the Function Information tab. A Function type must be selected before the event schedule can be edited. |
| SSASECT | N/A | A new section is available: Add Authorization Registration Date. This section is not to be used. |
| SOAELTR | Adding new lines to the table would automatically re-sequence the table. | After adding a new line to the table, you must click the Re-Sequence and Save button to manually re-sequence the table. |
| SFIWDRL | N/A | A new field is available: Student Centric Period. This field allows you to select the period for which you wish to view withdrawal information. Available codes are listed on (Student Centric Period Term Control (SOASCPT) page |
| SHAGRDE | N/A |
A new field is available: Narrative Grade Comment. This check box is used to allow McGill to choose if the Grade must have a mandatory narrative grade comment. The check box is MEP enabled.
Note: The Narrative Grade Comment validation is applicable only for the final grades in Faculty Self-Service, and not on the SHATCKN and SFASLST pages.
|
|
SCASYLB
SFARHST
SHACRSE
SHATRNS
| N/A | A new field is available: Course Alias. This field will be blanked and not editable. |
| SOAHOLD | N/A | A new field is available: Hold Sequence Number. This field contains an auto-generated hold sequence number. |
|
SOAHSCH
SOAPCOL
| Nation or Province/State would display as a text description |
There is an error that is currently being investigated
Nation or Province/State displays as a code. Until a fix is identified, you can use Admin Pages SOASBGI or STVNATN to look up the description associated with each code.
|
| SOAPCOL | There was an unused field labelled SIS-HR | This field is now labelled Transfer Hours. It should not be used. |
| SPAPERS | There was a field labelled Gender |
This field is now labelled Legal Sex. New values can be added to the list of Legal Sexes via the Legal Sex Code Validation (GTVLGSX) page.
Therre are also two new fields available:
Gender Designation: Gender identity of the person. This field should not be used.
Personal Pronoun: References data set in Minerva or during Admissions process.
|
| SAADCRV | N/A | A new tab is available: Conditional Decisions. This tab should not be used. |
| SFAREGS | N/A | A new button is available: Section Detail. This button opens the query form SFQSECT. |
| SFAREGS | N/A | A new button is available: View Detailled Requests. This button should not be used. |
| SOAIDEN | This INB form would be used for person search. | This form no longer exists. Please use GUIALTI instead. |
| SHATCKN | N/A | A new field is available: Hide in Transcripts. If checked, selected courses will be hidden from a student's transcript. |
| SCASYLB | N/A | A new section is available: Course Plan. Information entered in this section can be viewed in further down in myCourses |
| SCADETL | N/A | A new tab is available: Grading. This tab should not be used. |
| STVRSTS | N/A | A new field is available: Action Description. This description allows users to differentiate between the registration status code description and the action description that is associated with the status code. |
| SOILCUR |
The following fields were available:
Graduation Sequence
Start Date
End Date
| These fields have been removed. |
| SGAASST |
A selected PostDoc's fellowship summary would be displayed on Assistantship/Fellowship/Internship Summary (SGAASSTQ).
| All post docs are displayed by default. To display a specific post doc's fellowship summary, you must filter by Recipient ID. |